Volunteer Events

AIDS WALK CHARLOTTE (2020 TBD)

Contact Jacki O’Dierno at j.odierno@carolinarain.org

Start a Team: Get a group of your friends, co-workers, neighbors and club buddies to put together a team to raise money and walk the first Saturday in May. You don’t have to raise any funds to participate but remember this is a fundraiser and it is RAIN’s largest event. There are tools to make you and the team successful including team captain and fundraising 101 toolkits.

Set-Up/Breakdown: You will be assisting the walk committee, RAIN staff and board with unloading and loading the truck of supplies, setting up tables, putting the community gallery together, setting up and breaking down Visualize AIDS – a timeline, etc. All are welcome to help – the more hands, the faster it gets done.

Registration: You will be checking in walkers that have registered online and taking any additional monies they have raised and need to turn in. You will also be registering individuals that decided to work offline and collect donations such as checks and cash. There will be an orientation/training the morning of the walk.

T-Shirts: You will be working with the registration volunteers handing them t-shirts for those participants that raised a minimum of $25.

Route Guides: You will be guiding and cheering walkers along the walk route while holding specialized signs with information ranging from HIV statistics to RAIN facts, and assisting CMPD. Each location will have at least two volunteers – it’s always more fun to cheer people on when you have a buddy, so sign up as a group!

Human Arrows: You will be assisting in directing participants and other volunteers to the parking garage, the venue, and to the registration/check-in tables. Being one of the first points of contact for many of the walkers, remember to smile and show them love!

Stage Support & Assistance: You will be stationed up at the staging area to assist the emcees with their needs, offer support to the sound tech and DJ and help with the morning program (hand awards to announcer, make sure event stays on track with time, etc.).

Volunteer Arrival Times on the Day of the Walk:
Set-Up: 7:00 AM
Registration & T-Shirts: 8:00 AM
Stage Support: 8:00 AM
Human Arrows: 8:30 AM
Route Guides: 9:45 AM

AIDS Walk Office Work (Months prior to event)

Mailings & Phone Calls: You will help mail out letters and make phone calls to donors and walkers in the months leading up to the AIDS Walk. More information and specific dates/times will be given closer to the event.

Neighborhood Blitz: You will be given a set of posters and advertisements to hang up in specific areas. We are also looking for volunteers who would like to hand out materials in their own neighborhoods to help promote the event.


RAIN PRIDE BOOTH & PARADE VOLUNTEERS (August 17th & 18th, 2019)

RAIN PRIDE BOOTH:

We are looking for volunteers to join the RAIN staff and help hand out swag, stickers, sell t-shirts and talk about the agency. Every shift will have at least one staff member onsite and we are looking for volunteer to assist the staff member for a 2 ½ hour shift (of course if you want to do more than one shift we are happy to have you). We will give volunteers a RAIN t-shirt to wear during your shift (that you can keep) and we will have water onsite to keep everyone hydrated.

Saturday, August 17th

12:30 – 3:00 PM

3:00 – 5:30 PM

5:30 – 8:00 PM

Sunday, August 18th

12:00 – 2:30 PM

2:30 – 5:00 PM

5:00 – 7:30 PM

RAIN PRIDE PARADE:

We are asking volunteers to join us on Sunday, August 18th to walk with us in the Pride Parade. Volunteers will possibly be holding a large plastic crayon sign with a service, RAIN banner or umbrella. You will be walking in the parade (our float is a pickup truck decorated and no opportunity to sit on the truck). We would need you to arrive between 11 AM and 12 PM – we won’t know the exact time until we get closer to the date. Like the booth, we will give you a t-shirt to wear during the parade that you will be able to keep.


GAY BINGO CHARLOTTE (November 9th, 2019)

 

RAFFLE SALES       

Volunteers will walk throughout the Richardson Ballroom, in the Charlotte Convention Center, selling raffle tickets throughout the evening to attendees. There will be two raffle options that you will be selling – $5 raffle tickets for our high ticket items and $1 raffles (one ticket for a $1 or 6 tickets for $5). You must be organized, out-going and friendly, stay cool under pressure, and work with others good with money.

Arrival Time: 5:00 PM Volunteers Needed: 20 to 25 volunteers
Dress Code: you can come in super hero theme or something nice and casual – you will be wearing an apron to assist you in holding the money and tickets

 

​BALLROOM & STAGE ASSISTANCE    

Volunteers will assist with the flow of the ballroom and show – everything behind the scenes. This includes the BVD and Barbara Burning Bush’s entrances, curtain calls, prop moves, etc.. You must be able to work with others and stay cool under pressure.

Arrival Time: 5:00 PM Volunteers Needed: 6 volunteers
Dress Code: dark, comfortable clothes and shoes (you will mostly be behind stage, behind the scenes)

 

RESERVED TABLE USHERS   

Volunteers will greet reserved table attendees, showing them on the master map where their table is located, escort them to their table (if needed) and release it to the purchaser. You must be assertive, friendly and out-going.

Arrival Time: 5:00 PM Volunteers Needed: 6 to 10 volunteers
Dress Code: you can come in super hero theme or something nice and casual

 

SELFIE STATION/PHOTO BOOTH      

Volunteers will assist with helping and encouraging attendees to get their picture taken in front of the “Hot Mess Booth” (this booth texts the pictures to you and includes gifs). You will help them take the picture and ask them to make sure they tag RAIN using the hashtag and social platform. You must be somewhat tech savvy, be friendly and out-going.

Arrival Time: 5:00 PM Volunteers Needed: 2 to 4 volunteers
Dress Code: you can come in super hero theme or something nice and casual

 

TICKET SCANNERS        

Volunteers will scan attendee tickets and check them in. This includes making sure they have their wristbands (it’s part of the show and allows us to monitor ticket holders and non-ticket holders). You must be friendly, confident, and able to stay cool under pressure.

Arrival Time: 5:00 PM Volunteers Needed: 10 volunteers
Dress Code: you can come in super hero theme or something nice and casual

 

SET-UP SUPPORT     

Volunteers will help set tables which include covering tables with paper, putting together programs, setting up props, putting programs and signage on tables, and other duties as they come up. You must be able to work with others and follow directions (sometimes things change or need to be reworked). Lifting and carry is/can be a part of this job.

Arrival Time:

10:00 AM to 1:00 PM (1st Shift)

1:00 PM to 4:00 PM (2nd Shift)

Volunteers Needed: unlimited (the more we have, the faster it goes)
Dress Code: comfortable clothes and shoes

 

BREAKDOWN SUPPORT       

Volunteers will assist with breaking down the venue and stage at the end of the evening for removal. You will clear tables of daubers and trash, break down set design, and load up supplies in truck for transport to RAIN office / storage unit. You can volunteer for this if you are attending the event or volunteering at a different opportunity.

Arrival Time: 9:00 PM Volunteers Needed: unlimited (the more we have, the faster it goes)
Dress Code: comfortable clothes and shoes

For More Information Contact:

Jacki O’Dierno
Office Manager

e: j.odierno@carolinarain.org
p: 704-973-9817